MAHARASHTRA OLYMPIC ASSOCIATION
(Affiliated to Indian Olympic Association)
V) DEFINITIONS AND EXPLANATIONS
Unless otherwise indicated by the context :-
i) The “State” means Maharashtra State.
ii) The “Association” means the Maharashtra Olympic Association also referred to as M.O.A.
iii) The “I.O.A & I.O.C.” means the Indian Olympic Association and International Olympic Committee.
iv) The “Constitution” means the Constitution of the Maharashtra Olympic Association.
v) The “Executive Council” means the Executive Council / Committee of the Maharashtra Olympic Association constituted under Rules and
Regulations hereinafter contain to whom the management of the affairs of the association is entrusted.
vi) The “Member” means a Member of the Maharashtra Olympic Association.
vii) The “Office Bearers” means the posts of President, Sr. Vice President, Vice President, Secretary General, Joint Secretary and Treasurer.
viii)The “General Assembly” means and includes the Representatives deputed by the member Association in accordance with the Rules herein after contained and the persons holding Indian Citizenship.
ix) “State Sport Association” mean affiliated units of Maharashtra Olympic Association.
x) The words importing the singular number include the plural and vice-versa.
xi) The words importing the masculine gender include the feminine gender and vice-versa.
xii) Amateur: An Amateur is one who competes for the love of `sports and as a means of recreation, without any motive of securing any material
gain or pecuniary reward from such competition. The Eligibility will be governed by the Fundamental Rules of the International Olympic Association.
I. MEMBERSHIP :
A) The membership of the Association shall consist of :
Member: Apart from the Patron, the associations (which are duly registered under societies Registration Act and/or Maharashtra Public Trust Act, having at least 15 active District Bodies for promotion and Development of the particular game or sports) of the games which are included in the Olympic games and the approved list of the Olympic Council of Asia for the Asian Games and which are affiliated to the Indian Olympic Association; the Associations (which are duly registered under Societies Registration Act and/or Maharashtra Public Trust Act, having at least 15 active District Bodies for promotion and Development of the particular game or sports) of the games which are not included in the Olympic Games and the approved list of Olympic Council of Asia for Asian Games but are included in National Games conducted under the Patronage of I.O.A. and which are affiliated to the Indian Olympic Association can be included as the member of the Maharashtra Olympic Association.
B) Termination of Membership:
A member shall cease to be a member for the following reasons:
II. MEMBERSHIP FEES :
Admission Fees: Rs. 25,000/- Annual/Renewal Fees for Member: Rs. 5,000/- Annual/Renewal fee for Associate Member: Rs. 3,000/-
III. FINANCIAL YEAR: The financial year of the Maharashtra Olympic Association shall be the financial year i.e. 1st April to 31st March of the following year.
IV. Notices and Quorum for Meetings : In convening meetings, the Notice period and quorum as given hereunder shall be observed:
Annual General Meeting (Annual Meeting of the General Assembly)
21 clear days
One third of the representatives entitled to vote
Special General Meetings
15 clear days
Meetings of the Executive Council
15 clear days
One third of the members of the Executive Council entitled to vote
Emergency Meetings of Executive Council
5 clear days
V. GENERAL ASSEMBLY-
The General Assembly shall consist of MOA Executive Committee and the Representatives of the Members of the Maharashtra Olympic Association viz. one / two representatives each, (provided that one member of associated unit and two members of affiliated units should be the Executive Members/Representatives of the State Association and at least one of them must be a female member) of the respective affiliated body, inclusive of the elected Office Bearers if any of the Executive Council.
Association shall be governed by the General Assembly who shall supervise and control the finance and Administration, of the Association which shall be vested in the said General Assembly.
V. (A) FUNCTION AND DUTIES :
The General Assembly‟s functions and duties shall be :
V. (B) ELECTION PROCEDURE :
The Election of the Executive Council (including Office-Bearers) shall be from amongst the Representative Members (excluding the Associate Members) comprising the General Assembly.
The office-bearers viz. the President, Senior Vice-President, Four Vice- Presidents, Secretary General, Four Jt. Secretaries, Treasurer and Nine Members, shall be elected every four years. (21 in all).
The election shall be conducted in the following manners:
VI. EXECUTIVE COUNCIL :
The management of the Maharashtra Olympic Association shall vest in an Executive Council elected for four years and nominated by the General Assembly at its meeting from amongst the nominees of the affiliated bodies.
The Executive Council shall consist of :
VII. POWER AND DUTIES OF THE EXECUTIVE COUNCIL
VIII. EXECUTIVE COUNCIL MEETING.
The Executive Council shall meet at least twice a year and often if necessary. 1/3 of the members shall form a quorum.
At least 15 clear days notice shall be given to the members for every meeting of the Executive Council, provided that an Emergency Meeting of the council may be held giving a 5 days notice.
Every member will be deemed to have received the notice in the ordinary course, if it is sent by e-mail /speed post /courier
/telecommunications to the member’s at last known registered address,
prior to clear 15 days of the date of the meeting.
All questions shall be decided by show of hands and in case of a tie, the Chairman shall have a casting vote.
IX. DUTIES OF OFFICE BEARERS AND OTHERS :
The President shall be the head of the Maharashtra Olympic Association and he shall preside over all meetings of the General Assembly or Annual General or Special General Meeting and meetings of the Executive Council.
He shall guide M.O.A in all its activities. He shall exercise superintendence over Office Bearers and members of the Executive Council and other Committees in the discharge of their duties. He shall have all powers of supervision over their duties. He shall have overall power of supervision over the working of the Association and its efficient administration. In particular, the President shall have the following Powers/responsibilities:-
In the absence of the President, the Senior Vice President shall preside over the meetings. In the event of prolonged absence of the President, the Senior Vice President will take over the duties and responsibilities of the President during the period of absence. In the absence of Senior Vice President, the Vice President by order of precedence, shall replace the Senior Vice President.
The Senior Vice President and the Vice Presidents may perform any other tasks/functions as directed by the President, the Executive Council or the General Assembly.
c. The Secretary General shall ensure that the Accounts of the Association have been regularly audited. The financial power of the Secretary General are restricted to sanctioning of Rs. 25,000/-. Any expenditure exceeding the said amount shall require the previous sanction of the President or the Executive Council.
The Joint Secretaries subject to the control of the Secretary General and the Executive Council shall perform such duties as may be assigned to them from time to time. They shall help the Secretary General in each and every matter of the Association.
There shall be Permanent one Administrative officer and more sub administrative officers and supporting staff for the Association to look after the day- to-day administration of MOA Secretariat under the guidance and supervision of the Secretary General and President only. The financial powers of the Administrative officer will be restricted to the sanction of Rs. 5000/- for any one item.
X. TENURE OF POSTS :
XI. HOLDING OF OFFICE :
XII. CASUAL VACANCIES :
Any Casual vacancy in the post of the President, Senior Vice President, Vice Presidents, Secretary General, Jt. Secretary or Treasurer may filled by the Executive Council from amongst its members to be ratified by the General Assembly at its next meeting.
XIII. ANNUAL GENERAL MEETING:-
The matters to be taken up during the Annual General meeting are……..
XIV. SPECIAL GENERAL MEETINGS :
The president or the Executive Council may call a Special General meeting on his or its own initiative or on a requisition in writing to the Secretary General signed by not less than 15 members or at least one-third of the number of members then on the Association’s roll, whichever is less, specifying the particular object for which it is called. Such meeting shall be convened within one month of the receipt of such requisition and at least 15 day’s prior notice shall be given to every member.
At such meeting no proposition shall be considered except that relating to the particular object for which the meeting is convened.
If within 15 minutes of the time fixed for the meeting a quorum is not present, the meeting if convened upon the requisition of members shall be dissolved; in any other case it shall stand adjourned to be held half an hour later, on the same, day, at the same place, and if at this adjourned meeting a quorum is not present within 15 minutes of the time fixed for the meeting, the members present shall form a quorum and may transact the business for which the meeting was called.
XV. QUORUM AT GENERAL MEETINGS :
One-Third of the members then on the roll shall form the quorum at all General Meetings.
If within 15 minutes from the time fixed for an Annual General Meeting a quorum is not present; the meeting shall stand adjourned to be held half an hour later, on the same day at the same place. At such adjourned meeting, the members present shall form a quorum and may transact the business for which the meeting was called.
Voting if necessary shall be by show of hands. Election of the Office Bearers and Executive Council members of the Maharashtra Olympic Association shall always be by secret Ballot.
XVII. ADJOURNMENT OF MEETINGS:
The Chairman of a Meeting may adjourn the said meeting from time to time and place to place, but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place. Notice for such adjourned meeting may or may not be given to members as may be decided at the meeting.
XVIII. BANKING ACCOUNT :
The Banking Account of the Association shall be maintained in such Scheduled of Nationalized Bank or Banks as may be approved by the Executive Council, in the name of the Association and shall be jointly operated upon under the signatures of any of the two signatories amongst the President, Secretary General and the Treasurer.
XIX. AUDIT :
Every year the accounts of the Association shall be examined and the correctness ascertained by a recognized, qualified Auditor or Auditors duly appointed.
The Auditor then shall file the returns and upload the same with the Income Tax Office and Charity Commissioner. He shall also comply with other statutory compliances if any.
XX. NOTICE OF MOTION
Notice of any Motion to be brought forward before Annual General Meeting by a Member shall be sent in writing to the Secretary General preferably two months before the Annual General Meeting. The Executive council shall include it in the Agendas of the next Annual General Meeting with their recommendations thereon, if any.
XXI. COMPLAINTS OR SUGGESTIONS :
Any member having any complaint or suggestions to make, shall do so in writing and address the same to the Secretary General, who shall place it before the next meeting of the Executive Council and will inform the complainant about the decision taken in the meeting, immediately.
XXII. INSPECTION OF RECORDS :
Any member of the Association shall have the right to inspect any record of the Association and to take copies thereof on an advance payment of Rs. 500/- per inspection of the document.
Such inspection and taking of copies by paying appropriate cost shall be allowed in the office of the Association only. Members of the Executive Council shall not be required to make any payment for such inspection.
XXIII. NO CONFIDENCE MOTION :
Any member or body of members in office shall vacate the same when a No Confidence Motion is passed by a majority of at least two-thirds of the members present and voted for at a General Assembly Meeting. Provided that such no-confidence motion can be moved against any such member only on the requisition of at least half of the members of M.O.A general assembly and further that No Confidence Motion cannot be passed against any person without giving him the opportunity of being heard before the General Assembly or the Special Assembly as the case may be.
XXIV. INTERPRETATION OF RULES REGULATIONS AND BYE-LAWS :
The interpretation of the Rules, Regulations and Bye-laws and the Constitution, construction and effect, rest with the Executive Council and any ruling given by the Council shall be final and binding on all members.
XXV. AMENDMENT OF RULES AND REGULATIONS
These Rules and Regulations may be repealed, altered, added to or amended, by a resolution at an Annual or a Special General Meeting, provided that two-thirds of the representatives present and entitled to vote at the meeting, vote for the same and provided that the proposed changes are on the Agenda of the Meeting.
XXVI. FLAG AND EMBLEM :-
The Flag and Emblem for use in relation to its activities as approved by IOA is orange in Color with MOA Monogram.
XXVII. DISSOLUTION :
For dissolution of association such resolution shall be passed in special general meeting with three-fourth majority of total representatives. If upon dissolution of the Association there shall remain after satisfaction of all its debts and liabilities any property whatsoever, the same shall not be paid or distributed amongst the members of the Association but shall be given to some other institution or institutions having objects similar to the objects of the Association as may be determined by the members of the Association at or before the time of dissolution.
XXVIII. FORCE OF RULES AND BYELAWS
For all the purpose of the Bye Laws made under the Rules of Society as provided for the Constitution shall have the same force as of the Rules in the Constitution
GENERAL DISPLINARY REGULATIONS :
SETTLEMENT OF DISPUTES/CONFLICTS IN THE SPORTS AND GAMES ASSOCIATIONS :
The Maharashtra Olympic Association will appoint a Disciplinary Committee from among the members of the Executive Council, not exceeding three, to deal with all matters pertaining to disciplinary regulations and the Committee will submit its report or findings to the Executive Council in a stipulated period, which will not be more than three months. The decision of the Executive Council will be put up for ratification of the General Assembly.
The Maharashtra Olympic Association Member are liable to the following disciplinary sanctions.
(C) The Association may sue or be sued in the name of the Secretary General. A law suit can only be filed at Pune the head-quarters of the Maharashtra Olympic Association.
MAHARASHTRA OLYMPIC ASSOCIATION
(Application Form For Affiliation)
The Secretary General Maharashtra Olympic Association, Mumbai
as Member/Associate member of the Maharashtra Olympic Association with effect from
The Admission fee Rs. and the Annual Affiliation fee of Rs.
is forwarded herewith in cash/by cheque/by M.O. Our Association agrees to abide by the Constitution Rules and Regulations and Bye-laws of the Association as now existing or as they may be altered hereafter. A copy of the Rules and Regulations of our Association alongwith other documents as per list is enclosed.
President/Secretary of the Association Name of Association
E-mail ID of Association Address of Headquarters Telephone No.
Mobile No. Year of Formation Names of Office Bearers President
Vice – President
E-mail ID of President & Secretary
Mobile No. of President & Secretary Hon-Secretary
Hon. Treasurer Address of Hon. Secretary Telephone No. Proposed By Seconded By
Roll No. :- Accepted by Executive Council on :
Admission Fee :- Rs. 25,000/- Member Affiliation Fee :- Rs. 5,000/- Associate Membership fee Rs. 3,000/-
NOTE:-Application for Affiliation must be accompanied by 1)Xerox Copy of Registration Certificate
True certified copy of the Constitution
List of the Office Bearers and Executive Council Members and their Address & Phone Numbers
Name, Address & Phone Numbers of President/ Secretary of District units affiliated
Certified copy of affiliation to the respective National Sports Federation recognized by I.O.A.
* means columns shall be filled compulsory/ mandatory