MAHARASHTRA OLYMPIC ASSOCIATION
(Affiliated to Indian Olympic Association)
II) JURISDICTION: The Jurisdiction of the Association shall extend over the whole of the State of Maharashtra as defined in the Indian Constitution.
III) HEADQUARTERS: The registered office of the Association shall be in the Greater Bombay City.
IV) AIMS AND OBJECTS: The aims and objects of the Association are :
(a) To be the official Organisation in complete and sole charge of Olympic matters in the Maharashtra State.
(b) To further the cause of the Olympic movement and of amateur sports and to guard and enforce the rules of amateurism.
(c) To affiliate itself to the Indian Olympic Association and to enforce all rules and regulations of the I.O.A. i.e. to do every Act that may be necessary or expedient to keep the Olympic movement completely independent, autonomous and entirely free from all political, religious or commercial influence.
(d) To have full and complete jurisdiction over all matters pertaining to the participation of the Maharashtra State, in the national and other games, held under the I.O.A.
(e) To organize and control in co-operation with State Sports Associations the teams will represent the Maharashtra State, in the National and other Games, held by or under the auspices of the I.O.A.
(f) To undertake with the assistance of the State Sports Associations concern the financing, management, kitting, transportation, maintenance and welfare of the teams from the Maharashtra State, taking part in the National and other games, held by or under the auspices of the I.O.A.
(g) To certify the amateur status of competitors from the Maharashtra State, taking part in such competitions as require certification.
(h) To encourage and assist in meets between Cities, Universities, Regions, States and Indian and Foreign visiting teams.
(i) To organize “Maharashtra State Games” as and when feasible.
(j) To arrange for the holding of the National Games in any city of the Maharashtra State as and when considered desirable.
(k) To stimulate the interest of the people of the Maharashtra State in the promotion of sports and games in the Olympic programme and to that end assisting for the formation of States Sports Controlling Bodies for items included in the Olympic programme.
(l) To directly manage if necessary, any games or sports for which there is no existing recognized or affiliated Association.
(m) To be solely responsible for the Olympic Flag Day collection arrangements in the Maharashtra State.
(n) To give financial assistance as and when possible to its affiliated members in need of such help.
(o) To do all such other acts and things generally as are incidental or conducive to the attainment of the above objects or any of them.
The Maharashtra Olympic Association will affiliate and approve with the exception of the widely, played Indian Games, only such State Association, the games of which are in the approved list of the Indian Olympic Association for the Olympic Games and the approved list of the Olympic Council of Asia for the Asian Games, subject to recognition, by the General Assembly.
All applications for admission as a Member of the MAH. O. Association shall only be entertained in respect of purely Amateur bodies having affiliated to them at least 5 active District Bodies for the promotion and development of the particular game or sport. The body concerned shall apply in the prescribed form Appendix ‘A’.
The application shall be accompanied by a deposit of the Entrance fee and the Annual subscription along with a true copy of the Constitution and a list of the Office bearers and members affiliated to such State body.
The election or admission of such applicants as members shall be done by the General Assembly. If the application is not accepted the amount paid shall be returned. In case of acceptance, the fact of such election shall be notified in writing by the Secretary General. A copy of the Rules and Regulations of the Association will also be sent free of charge to the member.
The State Level games and/or Sports Association duly constituted and Registered under the Societies Registration Act of 1860 and the Bombay Public Trust Act of 1950 may be admitted as Associate Members.
Such’ Associate Members’ shall have no voting right or contest for any Office of the Maharashtra Olympic Association but shall have right to nominate a representative to attend and participate in all meetings of the General Assembly of MAH.O.A.
Admission fee—————- Rs. 200/-
Annual/Renewal fee Rs. 250/-
Annual Associate Membership/Renewal fee Rs.150/-
Every member shall be bound by the Memorandum and these Rules, Regulations, and Bye-laws or any future amendments thereof.
Membership fees shall be paid on or before 31st March of every year. Defaulters shall not be entitled to attend the meetings of the General Assembly, Executive Council, and other Committees, nor shall they be permitted to participate in the National Games if held. They will, however, be entitled for restoration of rights and privileges only on payment of the arrears of Membership fee together with a surcharge of Rs. 50/- for every year or part of a year of default. If the renewal fee is not paid on or before the 30th June of the following year, the defaulter will automatically cease to be a member of the Maharashtra Olympic Association.
The General Assembly shall consist of the Representatives of the Members of the Maharashtra Olympic Association viz. Two representatives each, of the respective affiliated body, inclusive of the elected officer bearers if any of the Executive Council.
Association shall be governed by the General Assembly who shall supervise and control the finances and Administration, of the Association which shall be vested in the said General Assembly.
The Election of the Executive Council (including Office-bearers) shall be from amongst the Representative Members comprising the general Assembly.
The office-bearers viz. the President, Four Vice-Presidents, Secretary General, two Jt. Secretaries, Treasurer and eight Members, shall be elected every four years.
The election shall be held in the following manners:
At least 21 days before the date fixed for the Annual General Meeting (Meeting of the General Assembly) a Notice shall be send to all members entitled to vote, requesting them to submit there nominations to the Association, 10 days before the date of the Annual General Meeting at which the Election is to be held.
The Affiliated members, who are entitled to vote may send their nomination papers, nominating not more than two persons who shall both be bonafide members of their nominating body.
The nomination papers must be accompanied by a letter signed by the President or Secretary, authorizing their nominations. Such Nominated persons must signify their assent on the nomination paper, that if elected, they are willing to serve on Executive Council. Such nominated persons shall be citizens of India and men of good standing, sound, Judgement and independent mind with a knowledge of and belief in Olympic principles. They must be amateurs according to the rules / off International Olympic Committee.
If nominations are received for election of the same person for more than one position such nominations shall be considered null and void.
The Executive Council after scrutinizing the nominations received shall prepared numbered voting papers and shall issue on such voting papers to each voter who is personally present at the annual general meeting and who is entitled to vote.
The list showing the names of the Candidates shall also be exhibited on the Notice Board of the Association at least three days before the date of the Annual General Meeting.
The issue of voting paper shall begin an hour before the time fixed for the meeting. The persons entitled to vote shall do so by placing a cross (x) against the name of the candidate for whom he desires to vote. He shall not place a cross against more names than the number of office-bearers and members to be elected. He shall not give more than one vote to any one candidate. The voting paper shall be invalidated if the number of votes cast is more than the number required. The voting paper shall not be signed by the voter.
In the event of default of any of the above conditions by the voter or if there by any erasures obliterations or alterations on the voting papers, the scrutinisers shall reject such a voting papers. The voter shall deposit his voting paper in the Ballot Box which shall be closed by the Chairman as soon as the meeting begins and of which he shall give due warning.
The General Assembly shall appoint three scrutinisers at the meeting. The scrutinisers shall make their report to the Chairman who will announce the names of successful candidates without disclosing the number of votes received by each.
In the event of a tie, the Chairman shall exercise his casting vote without disclosing the name of the unsuccessful candidate.
The voting papers shall be destroyed by the scrutinisers after the Chairman has declared the result of the elections.
In the event of an insufficient number of nominations having been received, the persons whose valid nominations have been received shall be considered to have been ipso facto elected and the deficiency shall be made up by election at the Annual General meeting by voters from nominations proposed and seconded at the meeting.
For such a nomination, a Candidate must be present at the meeting, or his written consent to serve on the Council shall be submitted by the member proposing the candidature.
The management of the MAH.O. Association shall vest in an Executive Council elected and nominated by the General Assembly at its first meeting from amongst the nominees of the affiliated bodies.
The Executive Council shall consist of :
The Executive Council shall subject to the Supervision and control of the General Assembly, have control of the finances of the Association within the limits of the Budget. They shall prepare for submission to the General Assembly the Annual Budget and the Statement of Accounts.
Subject to the general control of the General Assembly, the Council shall have the general management of the property of the Association and shall also have the power to enforce the Rules, Regulations and Bye-laws of the Association and shall have power from time to time to make, vary and rescind such Bye-laws not inconsistent with the Rules and Regulations of the Association as they may be considered necessary for the internal management and well being of the Association.
They shall subject to similar control, have power to engage and appoint the Association Officers and Staff and such establishment as they may consider necessary for the Association and to dismiss, reduce of alter the same from time to time; they shall determine the scale of charges to be paid for the supplies and for sports and games and the like, they shall make provision for and carry out the improvement, maintenance, upkeep, repair and renewal (as the case may be ) of the lands, buildings and property of the Association for the time being ; and they shall also have such powers as may from time to time be delegated to them by the General Assembly or may be vested in them by the Rules, Regulations or Bye-laws of the Association, for the time being.
The Executive Council may appoint Sub-Committees for any purpose and may delegate to them such powers as they may think fit to prescribe in the terms of reference. Such Sub-Committees may comprise persons who are not members of the Executive Council.
All Office-bearers and Members of the various Sub-Committees shall continue to hold office and serve on the Committees till such time as their successors are duly appointed, elected or nominated.
The Executive Council shall meet at least twice a year and often if necessary. Seven members shall form a quorum.
At least ten days notice shall be given to members of every meeting of the Executive Council provided that an Emergency Meeting of the Council may be held giving a three days notice.
Every member will be deemed to have received the notice in the ordinary course, if it is posted in time under certificate of posting to the member’s last known registered address.
All questions shall be decided by show of hands and in case of a tie, the Chairman shall have a casting vote.
The President shall be the head of the Maharashtra Olympic Association and shall preside over all meetings of the General Assembly meeting or Annual General or Special General meeting and meetings of the Executive Council. To implement the aims and objects of the Association, to ensure that the financial position of the Association is round. The president is authorized to sanction expenditure up to Rs. 5000/-. Expenditure in excess of this amount shall be sanctioned by the Executive Council. General, he shall perform such duties as appertain to the office of the President. In case of a tie we shall have a casting vote.
In the absence of or inability of the President with the concurrence of the Members of the Executive Council one of the Vice-Presidents shall preside over the meetings. In the event of prolonged absence of the President he shall nominate one of the Vice-President to take over the duties and responsibilities of the President. In the absence of the President and Vice-Presidents, the member present shall elect one of their members present to be the Chairman of the meeting.
Subject to the general control of the Executive Council, the Secretary General shall be in charge of the day to day administration of the Association and shall transact all official business in accordance with the decisions of the Executive Council. He shall be responsible for calling meetings of the Executive Council as per rules and implement their decisions.
He shall carry out all correspondence in the name of the Association save as otherwise directed by the President. He shall keep and maintain the Minutes of all meetings of the Association, the Register of Members and all such records as may be necessary for the smooth and efficient working of the Association. He shall also be responsible for the maintenance of the properties (moveable and immovable) of the Association. He shall prepare and submit the Annual Report to the General Assembly at an Annual General Meeting of the Association.
The Secretary General shall ensure that the Accounts of the Association have been regularly audited. The Financial power of the Secretary General are restricted to sanctioning of Rs. 2000/-. Any expenditure exceeding the said amount shall require the previous sanction of the President or the Executive Council.
The Joint Secretaries subject to the control of the Secretary General, the Executive Council , shall perform such duties as may be assigned to them from time to time. They shall help the Secretary General in each and every matter of the Association.
The Treasurer shall receive all monies of the Association, pay bills approved by the Executive Council or certified by the President or Secretary General unless the amount of a bill exceeds the budgeted amount in which case the excess amount must have the sanction of the Executive Council before it is paid. He shall maintain the books of accounts and submit half-yearly Statement of Account to the executive Council. He shall also maintain an inventory of the Association’s property and submit the same along with the audited Accounts.
The Treasurer shall not keep with him any amount exceeding Rs.1000/- but shall deposit the same, within one week of its receipts, in a Bank approved by the Executive Council. All receipts shall be signed by him.
PAID ASSISTANT SECRETARY:
There shall be one or more PAID ASSISTANT SECRETARIES for the Association to look after the day to day administration of MAH.O.A. Secretariat under the guidance and supervision of the Secretary General. The financial powers of the PAID ASSISTANT SECRETARY will be restricted to sanction of Rs.500/- for any one item.
An individual elected as an Office-bearer, including Executive Council member, on the basis of accredition by a Member Association will be permitted to complete his tenure of post, even if the concerned member Association withdraws the accredition given to the individual earlier at a later date.
i)Confirmation of the minutes of the last Annual General or Special General meeting, a copy of the said Minutes as approved by the Executive Council having been circulated to the members not later than three months from the date of holding the Annual General Meeting or Special General Meeting, as the case may be.
ii)Adoption of the Annual Report and the Audited Statements of Account and the Balance Sheet.
iii) Quadrennial Election of the President, Office-bearers and Members of the Executive Council as provided for by the Rules.
iv)Appointment of Auditors and fixation of their remuneration.
v)Appointment of Honorary Legal Advisor.
vi)Other items on the agenda of which due notice has been given.
vii)Any other business which the Chairman may permit.
The President or the Executive Council may call a Special General Meeting on his or its own initiative or on a requisition in writing to the Secretary General signed by not less than 15 members or at least one-third of the number of members then on the Association’s roll, whichever is less, specifying the particular object for which it is called. Such meeting shall be convened within one month of the receipt of such requisition and atleast seven day’s notice shall be given to every member.
At such meeting no proposition shall be considered except that relating to the particular object for which the meeting is convened.
If within 15 minutes of the time fixed for the meeting a quorum is not present, the meeting if convened upon the requisition of members shall be dissolved; in any other case it shall stand adjourned to be held half an hour later, on the same, day, at the same place, and if at this adjourned meeting a quorum is not present within 15 minutes of the time fixed for the meeting, the members present shall be a quorum and may transact the business for which the meeting was called.
Fifteen members or one-fourth of the members then on the roll, whichever is less, shall form the quorum at all General Meetings.
If within 15 minutes from the time fixed for an Annual General Meeting a quorum is not present; the meeting shall stand Adjourned to be held half an hour later, on the same day at the same place. At such Adjourned meeting, the members present shall be a quorum and may transact the business for which the meeting was called.
Voting if necessary shall be by show of hands. Election of the office-bearers and Executive Council members of the Maharashtra Olympic Asson. Shall always be by secret Ballot.
The Chairman of a Meeting, may adjourn the same from time to time and place to place, but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place. Notice for such adjourned meeting may or may not be given to members as may be decided at the meeting.
The Banking Account of the Association shall be maintained in such Scheduled of Nationalised Bank or Banks as may be approved by the Executive Council, in the name of the Association and shall be jointly operated upon by the Hon. Treasurer and the President or the Hon. Treasurer and the Secretary General.
Every year the accounts of the Association shall be examined and the correctness ascertained by a recognized, qualified Auditor or Auditors duly appointed.
Notice of any Motion to be brought forward before Annual General Meeting by a Member shall be sent in writing to the Secretary General before 1st March. The Council shall include it in the Agends of the next Annual General Meeting with their recommendations thereon, if any.
Any member having any complaint or suggestion to make, shall do so in writing and address the same to the Secretary General, who shall place it before the next Meeting of the Executive Council.
Any Member of the Association shall have the right to inspect any record of the Association and to take copies thereof on an advance payment of Rs.10/- per inspection of the document.
Such inspection and taking of copies shall be allowed in the office of the Association only. Members of the Executive Council shall not be required to make any payment for such inspection.
Any member or body of members in office shall vacate the same when a ‘No Confidence Motion’ is carried by a majority of atleast two-thirds of the members present and voted for at a General Assembly meeting.
The interpretation of the Rules, Regulations and Bye-laws and the Constitution, construction and effect, rest with the Executive Council and any ruling given by the Council shall be final and binding on all members.
These Rules and Regulations may be repeated, altered, added to or amended, by a resolution at an Annual or a Special General Meeting, provided that two-thirds of the representatives present and entitled to vote at the Meeting, vote for the same and provided that the proposed changes are on the Agenda of the Meeting.
If upon dissolution of the Association there shall remain after satisfaction of all its debts and liabilities any property whatsoever, the same shall not be paid or distributed amongst the members of the Association but shall be given to some other Institution or Institutions having objects similar to the objects of the Association as may be determined by the members of the Association at or before the time of dissolution.
DEFINITIONS AND EXPLANATIONS
Unless otherwise indicated by the context :
THE MAH.O.A. Member Units are liable to the following disciplinary sanctions:
(b) State Sports/Association shall affiliate a Sports Unit of any Dist/Department that has not been recognized by the M.S.S. Council.
(c) The Association may sue or be sued in the name of the Secretary General. A law suit can only be filed at Bombay the head-quarters of the MAH.O.A.
(d)The Provisions of the Societies Registration Act XXI of 1860 will apply to the Association.
(e)In all matters relating to the interpretation and application of the Constitution as well as in matters not specifically provided for herein, the decision of the Executive Council shall be final and binding on all concerned.
(f) No decision taken at an Annual General Meeting (also known as Meeting of the General Assembly or Meeting of the Council) shall be reopened, modified or cancelled within a period of six months thereof.
(g)The Executive Council, may at its discretion, frame Bye-laws not inconsistent with or contrary to this Constitution, for the proper and efficient administration of the Association.
(h) The MAH.O.A. shall be guided by the Statutes. Rules, Regulations, Bye-laws, directions and instructions issued from time to time by the I.O.A.